Canoe and ducks

Rutland Canoe Club logo
Constitution

The club is known as the 'Rutland Canoe Club' hereinafter known as the 'Club'.

Objectives

The Club exists to promote the sport and recreation of canoeing to people of all ages and abilities.

Membership
Qualification:

Any person who undertakes to act in the best interest of canoeing shall be eligible for membership. Members undertake to abide by the rules and constitution of the Club and understand that canoeing is undertaken at their own risk. They also confirm that they are not suffering from any medical condition which may render them unfit for strenuous exercise.

Classes of membership:
Adult Paddling Membership

Open to all persons over the age of 18.

Adult Non-Paddling Membership

Open to the partners of Adult Paddling Members or the parents or guardians of Junior Paddling Members.

Junior Membership

Open to individuals under 18.

Associate Membership

Available on an ad hoc basis at the sole discretion of the General Committee to special groups such as children's homes or youth groups.

Election:

Candidates for membership shall complete the Membership Application Form and submit this to the Membership Secretary. The power of election rests with the General Committee who may refuse to elect to membership any applicant without assigning a reason for so doing.

Restrictions:

A person who has been expelled from, or refused membership to, British Canoeing, Canoe England, Canoe Scotland, Canoe Wales or Canoe Ireland shall not be eligible for membership.

Subscription

The rates of subscription shall be proposed by the General Committee, ratified by the AGM and shall be due upon election and, thereafter, on or before the 1st April in each year. The subscription includes the access fees payable to Anglian Water Authority for the use of Rutland Water. Members who do not have personal British Canoeing membership will pay an additional per capita insurance charge. Reduced rates will apply for members joining after October 1st.

Cessation of Membership

Any member may resign giving one month's clear notice in writing to the Secretary. No refund of the entrance fee or subscription will be payable.

Any member violating any of the rules or regulations of the Club or being adjudged guilty of unsatisfactory conduct may by resolution of the entire General Committee be suspended. The Safety Officer may suspend any member who breaches the safety rules. Members who have been suspended will be given the opportunity to explain their actions. In such cases the entire General Committee will take the decision as to whether or not the member will be expelled. Members who are suspended or expelled may appeal to a Special General Meeting if such an appeal is sponsored by not less than 20% of the members who are entitled to vote.

A member shall be deemed to have resigned from the Club if he/she has not paid by the 1st May the annual subscription due on the 1st April. He/she may rejoin at any time during that year subject to the rules applicable to membership and to the payment of the appropriate fees.

Disqualification from Holding Office

All Full Adult and Junior Members over the age of sixteen are entitled to hold office. A maximum of two people from the same family may hold office on the committee.

Any member whose main income is derived from the sale or manufacture of canoes or accessories or who is disqualified as an amateur under the rules of British Canoeing will not be eligible for election to the General Committee but such a person may be co-opted without voting rights.

General Committee

The General Committee shall conduct the affairs of the Club as a whole and shall consist of a Chairperson, Deputy Chairperson, Secretary, Treasurer, Safety Officer and five other members. Additionally, the General Committee may co-opt other members of the Club to its number.

Nominations for the position of Chairperson, Deputy Chairperson, Secretary, Treasurer, Safety Officer and other members shall be put forward at the Annual General Meeting (see under General Meetings below). The term of office shall be one year and members shall be eligible for re-election.

Duties of Committee
Chairperson

He/she will preside at all general meetings of the Club, and at all meetings of the General Committee. He/she shall be responsible for guiding the activities of the Club in accordance with its rules and general policy as expressed by the majority of its members. He/she will carry out ad-hoc duties as required.

Secretary

To ensure that satisfactory record of meetings of the Club committee is maintained.To be the focal point of communication for the Club from other canoeing bodies (e.g. Canoe England).

Membership Secretary

To ensure that satisfactory records of the Club's membership are maintained and reports produced from such records as required from time to time. To be the focal point for all contact for the Club for persons wishing to find out information about the Club and its activities.

Treasurer

To ensure that satisfactory records of the Club's finances are maintained and that funds are secure. The preparation of the appropriate financial statements. To co-ordinate fund raising activities including making applications to external sources of finance when this is required.

Safety Officer

He/she shall be responsible for ensuring that the relevant Club rules arekept up to date and for monitoring compliance with safety procedures by all Club members, and non Club members using the Club. To include away trips. Carry out ad-hoc duties as required.

General Committee Members

To carry out ad-hoc duties as required.

General Committee Meetings

The General Committee is responsible for the general conduct of the Club's business and activities. It will meet at regular intervals during the year as required by the business to be transacted. Special meetings of the General Committee shall be called by the Secretary on instruction by the Chairperson or not less than three committee members. A quorum shall consist of not less than four Committee members. In the event of a vacancy arising the Committee shall appoint an eligible person to act until the next AGM.

Ad-Hoc Committees

These can be established by the General Committee for specific purposes and may include members who are not on the General Committee. Meetings will be as required. The terms of reference of such committees shall be decided by the General Committee.

General Meetings
Annual General Meetings (AGM)

An Annual General Meeting (AGM) shall be held by the 31st March each year. Accounts made up to the last day of the month immediately preceding the meeting will be presented to the members at the meeting. Members will be given at least thirty days notice of the time and business of a General Meeting.

Extraordinary General Meeting

An Extraordinary General Meeting shall be called on the instructions of a simple majority of the General Committee or on a requisition signed by not less than 50% (fifty percent) of members entitled to vote.

Motions for Discussion

Motions for discussion at the AGM not originating from within the General Committee shall be lodged with the Secretary at least twenty one days preceding the AGM and be signed by 15 (fifteen) members qualified to vote.

General Matters

At any General Meeting resolutions shall be decided by a show of hands of those present who are entitled to vote providing a quorum exists. A quorum at such meetings will exist if at least 15% (fifteen percent) of the members entitled to vote are present. All Family, Individual and Junior members who are at least 12 years old are entitled to vote.

The Chairperson shall preside at all General Meetings or in his/her absence the voting members at the meeting will decide who is to chair the meeting.

If after half an hour has elapsed from the time appointed for the meeting a quorum is not present of the meeting has been called at the request of the members it shall be dissolved. In any other case the Meeting shall be adjourned until a time and place decided by the General Committee. If a quorum is not present within half an hour of the time appointed for an Adjourned Meeting the matters will be decided by the members present.

Notices of General Meetings will normally be given in the newsletter and on the Notice Board. Notice can be given by other means if appropriate. Accidental omission to give notice of a meeting to, or non-receipt of notice of, a meeting by any member shall not invalidate the proceedings of a meeting.

Liability

The General Committee shall manage the affairs of the Club. Financial or legal liability incurred in the rightful exercise of their office shall not be the personal liability of the Committee but shall be the responsibility of the Club as a whole.

All members or other persons attending Club tours or events or any Club activity do so at their own risk. Neither the Club nor any of its Officers can accept any liability for any loss or injury sustained at headquarters or on any tour or while any person is engaged in any Club activity.

Voting

All members who are 12 years or over and who have paid their fees are entitled to vote in person at all General Meetings. Only Committee Members are entitled to vote at meetings of the General Committee.

Alteration to the Constitution

This constitution shall not normally be amended or rescinded except by a General Meeting of the Club. In exceptional circumstances alterations can be approved by the General Committee and these will then be subject to ratification at the next General Meeting. A resolution to give effect to a change must be passed by at least 75% (seventy five percent) of the members present at the meeting voting on its behalf.

Auditor

An Auditor shall be appointed by the General Committee and the appointment ratified by members at the AGM. The Auditor will, at least once a year, examine the accounts of the Club and ascertain the correctness of the financial statements which are presented to the members.

Distribution of Profits

In no circumstances can any profit be distributed to members. Any profits earned shall be contributed to a general fund for the furthering of the objectives of the Club.

Termination

The Club shall not terminate except by a resolution of a Special General Meeting for the purpose. In such an event any surplus assets shall be handed over to a body or bodies with similar objectives or to a charity or charities agreed by the meeting which formally terminates the Club. The assets must be disposed of within 28 (twenty eight) days otherwise they become the property of Anglian Water Authority.

Power of Decision

Any matter not provided for in this constitution or any question over the interpretation of it shall be dealt with by the General Committee whose decision shall be final.

Any enquiries please email us at info@rutlandcanoeclub.org.uk